How to be an effective worker: Gantt Chart

Managing workplace projects can be a struggle, especially when you’re juggling various tasks and working to tight deadlines. A Gantt chart is a commonly used project management tool designed to organise tasks against a specific time frame. If you find it difficult to manage your projects effectively and in a timely manner, a Gantt chart may be a useful tool to consider. They are simple to use and will show you what you have to do and by when. 

Within a Gantt chart, each activity is represented by a bar. The position and length of this bar reflects the start, duration and conclusion of the activity. If used correctly, the chart will show:

•    The various activities in a project
•    The beginning and end of each activity
•    How long an activity is scheduled to last, as well as any overlaps
•    The beginning and end dates of the whole project

Take a look at the example below to see how a Gantt chart works in practice.

It demonstrates how the setting up of a camp might be managed. The tasks are completed in the order A, B, C, D and E, and the whole project takes 100 minutes.

Gantt Chart

Gantt charts were originally prepared by hand – which was naturally very time-consuming and counteracted their usefulness. However, the recent developments in project management software, such as spreadsheets, make them far easier to implement in the workplace. They can be created, updated and shared instantly allowing you to maximize your time and focus fully on your projects. 

Why not have a go at creating one for yourself or your team?

About the author

Lisa joined RWA in 2014 as an e-Learning Assistant and now heads up RWA’s Design and Content Team. Her role as Head of Content and Communications involves managing content creation and curation on the Aviva Development Zone platform and serving as editor of RWA Insight.

Lisa has diverse creative and technical writing experience. She holds a first class honours degree in English and Creative Writing from Swansea University and graduated from Cardiff Metropolitan University with a Distinction in Creative Writing in 2016.

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